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PA to the CEO (MD)

Job title: PA to the CEO (MD)
Location: Petaling Jaya
Specialisation: Information Technology
Salary: MYR 48,000 - 72,000 (Annual)
Reference: PR/158240
Contact details: Phoebe Loke
Contact email: phoebe.loke@jac-recruitment.com
Job published: November 12, 2024 15:35
Work Arrangement: Onsite

Company Overview
Our client is a premier Data Center Consulting and Project Management Company based in Petaling Jaya. For the past 25 years they have delivered over 1,000 successful projects


Job Responsibilities

  • Manage the CEO’s daily administrative and operational tasks.

  • Schedule appointments, arrange travel, and coordinate business schedules, itineraries, meeting minutes, and general correspondence.

  • Assist in organizing internal and external events.

  • Prepare, compile, and arrange materials, tools, and facilities for meetings, appointments, conferences, and events, including refreshments and taking minutes when needed.

  • Facilitate communication between the CEO and internal/external stakeholders to ensure effective message delivery.

  • Work closely with the CEO to keep them informed of upcoming commitments and responsibilities, following up as necessary.

  • Maintain confidentiality and handle sensitive information with discretion and professionalism.

  • Collaborate with cross-functional teams and other departments on special projects as assigned.

  • Adapt to changing priorities and manage multiple tasks efficiently in a fast-paced environment.

  • Assist with other administrative and project requirements as needed.

  • Occasionally travel outstation as required.

  • Be prepared to work extra hours, weekends, and public holidays when necessary.

  • Ensure compliance with industry standards, best practices, and security protocols.


Job Requirements

  • Bachelor’s Degree or Diploma in Secretarial Practice, Business Administration, or a related field.

  • At least 5 years of experience as a Secretary/Personal Assistant to a CEO or Directors.

  • Proficiency in spoken and written English, Bahasa Malaysia, and Mandarin.

  • Exceptional planning, organizational, problem-solving, time management, and multitasking skills, with a high level of accuracy.

  • Advanced proficiency in office management systems and Microsoft Office Suite.

  • Discretion and trustworthiness in handling confidential information.

  • Strong interpersonal skills, with the ability to interact tactfully and diplomatically with various levels of people.

  • Ability to work independently, take initiative, and demonstrate a sense of urgency, tolerance, and flexibility.


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